Program & Admissions Coordinator

Job Title: Admissions & Compliance Coordinator (Intern/Part-time/Full-time)

Department: USJ Management Department

Location: Onsite (San Jose, CA)

Employment Type: CPT/OPT Internship / Part-time / Full-time

About USJ

The University of San Jose (USJ) is a private, non-profit higher education institution located in the heart of Silicon Valley, San Jose, California. Dedicated to nurturing global talent with a combination of professional knowledge and practical skills, USJ currently offers premium Master of Business Administration (MBA) and Master of Science in Computer Science (MSCS) programs. As an institution striving for excellence, USJ continuously enhances its institutional effectiveness, maintains rigorous academic standards, and complies with state and national regulatory bodies (including BPPE and ACCSC) to ensure an outstanding educational environment for students worldwide.

Position Summary

The Admissions & Compliance Coordinator plays a vital role in supporting both the recruitment of new students and the rigorous administrative and regulatory maintenance of the university. This role is responsible for executing day-to-day student admissions processes and preparing, organizing, and managing the extensive paperwork required for institutional compliance, academic audits, and internal governance.

Key Responsibilities

Admissions & Student Recruitment Support:

• Manage and process student inquiries, enrollment applications, and registration documents for the MBA and MSCS programs.
• Provide prospective students with clear information regarding admission requirements, curriculum, and enrollment procedures.
• Coordinate student onboarding and maintain accurate and up-to-date prospective and enrolled student records.

Compliance & Documentation Management (Paperwork):

• Prepare, organize, and archive institutional documentation to support compliance with regulatory bodies such as the BPPE and ACCSC.
• Assist in creating, distributing, and collecting quarterly/annual institutional surveys and evaluation forms from students, faculty, and board members; compile survey data reports.
• Coordinate, draft, and maintain accurate meeting minutes for various university committees (e.g., Faculty Meetings, Academic Committee, Board of Trustees).
• Review and help update crucial institutional documents including the School Catalog and Enrollment Agreements to ensure alignment with compliance updates.

Operations & Internal Communication:

• Provide administrative support to faculty and institutional leadership regarding academic records and school policies.
• Liaise between the admissions office, institutional compliance teams, and university channels to ensure information flows seamlessly.
• Assist with other administrative, budgeting, or operational tasks as assigned by the university administration.

Qualifications

• Education: Bachelor’s degree or equivalent (current students seeking CPT/OPT are welcome to apply).
• Experience: Prior experience in university admissions, registrar offices, or administrative compliance roles is highly preferred.
• Skills:
  • Excellent written and verbal communication skills in English (bilingual capability is a plus).
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Strong document drafting, proofreading, and data organization skills.
• Key Attributes:
  • Exceptional attention to detail and a high level of organizational skills.
  • Strong sense of responsibility, confidentiality, and compliance awareness.
  • Ability to work independently in a hybrid/remote environment and meet strict deadlines.
  • Patient, service-oriented, and a positive team player.

Contact：

Please send your resume to kedimiao@usjus.org